Online Submissions

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Author Guidelines

Authors  need to submit an abstract first, and once it is approved, can submit a full paper.

Abstract submission guidelines

  • Abstracts must be submitted electronically only via the conference website.
  • To initiate a submission, select the "Step 1 of the Submission process" link at the bottom of this page and follow the submission process.
  • The abstracts must be submitted in English, and must not exceed 400 words.
  • List all the authors, by adding your co-author records. List also their affiliations clearly.This can be done by clicking on the "add author" button below the principal author's details.
  • All abstracts will be reviewed and will be selected based on suitability with regards to the conference theme.
  • The programme director will do an initial review, and may request you to update the abstract information.
  • If your submission's review process had not started, you may update your abstract. Do the following:
  1. Log on using the same credentials you used when you registered the abstract.
  2. Select USER HOME at the top.
  3. Select "Author"
  4. Select the abstract
  5. Select "Edit Metadata" - this will allow you to the change author details, and the text of your abstract.
  6. Once the review process has started, this can only be updated by the programme director.
  7. Notification of acceptance by the Programme Committee will be sent via e-mail to the author

Paper submission guidelines

  • Papers may be submitted electronically only via the conference website in Microsoft Word 2007 or later format. (No other electronic format can be accommodated in the review process)
  • To submit a paper, you need to have an approved abstract. Do not create a new submission, but load your paper as per the instructions below.
  • Paper submissions are done as follows:
  1. Log in to the website, using the same credentials used when you submitted your abstract.
  2. Select USER HOME at the top of the web page.
  3. Select "Author" - this will place the system in the Author context, and your existing submissions will be displayed.
  4. Select the submission you need to work with. If you have not uploaded your paper, the status will be "Awaiting Upload"
  5. Click on "Awaiting upload" and follow the instructions on the screen to do your paper upload. Make sure that all text that may identify you as an author is removed from the Word file when the paper is submitted for the blind review. Remember to add it back in your final submission after your paper has been accepted.
  • Papers sent by mail, or fax cannot be accepted
  • The papers must be submitted in English
  • NB: The papers must conform to the exact editorial requirements of RAPDASA - download paper template (Note: First open a blank Word document, then open template file)
  • Papers submitted that do not conform to the template will be rejected.
  • All papers will be subjected to a blind peer review process by reviewers appointed by the programme committee
  • IMPORTANT: Papers initially submitted for the review process after the abstract has been approved must contain no information that will identify the author. Author names must be removed from the title page, and references where the author referenced him/herself. This is necessary to ensure that the review process is an unbiased blind review.
  • Papers will be selected based on suitability with regards to the subject areas.
  • Notification of acceptance by the Programme Committee will be sent via e-mail to the author
  • Failure to register as a delegate by the presenting author  will automatically imply that the paper will neither be reviewed and included in the Final Program nor printed in the Proceedings.

Submission and Review Deadlines:

The Abstract + Paper Process

  • Authors need to submit abstracts by 10 August 2014.
  • Abstracts will be accepted on an ad hoc basis as it is received on the website, normally within a week after submission, and not later than 2 weeks after submission.
  • Paper Authors whose abstracts were accepted, need to submit the review versions of their papers as soon as possible after abstract acceptance, and not later than 15 September 2014
  • As soon as a Paper is received, it will be allocated to the first available and suitable reviewer for a blind peer review process.
  • Reviewers will have 3 weeks to review a paper.
  • Note that reviewer comments may require rework to the paper, and authors need to plan accordingly.
  • After considering the feedback from the reviewer(s) revise your paper using MS Word's track changes feature so that the editorial team can asses the changes that were made.
  • After final approval from the editorial team, the accepted papers (camera ready versions) need to be ready and submitted for publication in the Conference Proceedings by 20 October 2014.
  • Papers that are not accepted or do not make the publication deadline, will be removed from the Paper Track, and the author may then be offered the option to present the topic only as a presentation.
  • We aim to run a fair and unbiased review process, and are open to comments and suggestions. However, due to the limited time available, Reviewer and Track Director decisions regarding your submissions must be accepted as final.

Remember: We give you the option to plan your own submission schedule. If you wait until the last moment to submit an abstract, you will leave yourself very little time to write a paper. Submit abstracts and papers as early as possible, and we will provide feedback to you as soon as possible!

Proceedings Publication Policy: To ensure a fair process and to limit abuse, only accepted peer reviewed paperswith presenting authors who have no outstanding registration fees qualify for publication of their papers in the proceedings.


Submission Preparation Checklist

  1. The submission has not been previously published, nor is it before another conference for consideration (or an explanation has been provided in Comments to the Director).
  2. The submission file is in Microsoft Word format.
  3. All URL addresses in the text (e.g., are activated and ready to click.
  4. The exact format of the template was used. Papers that are not in the format of the template will be rejected.  Down load paper template (Note: First open a blank Word docuemnt, then open template file)
  5. The text adheres to the stylistic and bibliographic requirements outlined in the Author Guidelines, which is found in About the Conference.
  6. If submitting to a peer-reviewed track of the conference, authors' names are removed from submission, with "Author" and year used in the bibliography and footnotes, instead of authors' name, paper title, etc.
  7. If submitting to peer review, all Microsoft Office documents (including Supplementary Files) have been saved by going to File and selecting Save As; clicking Tools (or Options in a Mac); clicking Security; selecting "Remove personal information from file properties on save"; clicking Save.

Copyright Notice

Authors who submit to this conference agree to the following terms:
a) Authors retain copyright over their work, while allowing the conference to place this unpublished work under a Creative Commons Attribution License, which allows others to freely access, use, and share the work, with an acknowledgement of the work's authorship and its initial presentation at this conference.
b) Authors are able to waive the terms of the CC license and enter into separate, additional contractual arrangements for the non-exclusive distribution and subsequent publication of this work (e.g., publish a revised version in a journal, post it to an institutional repository or publish it in a book), with an acknowledgement of its initial presentation at this conference.
c) In addition, authors are encouraged to post and share their work online (e.g., in institutional repositories or on their website) at any point before and after the conference.

Privacy Statement


The names and email addresses entered in this conference site will be used exclusively for the stated purposes of this conference and will not be made available for any other purpose or to any other party.