Submissions

Online Submissions

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Registration and login are required to submit items online and to check the status of current submissions.

 

Author Guidelines

Depending on the type of submission, two different review processes will be followed:
  • Presenters selecting the "Presentation only" submission type need to submit an abstract only.
  • Authors selecting the "Research Papers"  submission type, need to submit an abstract first, and once it is approved, will need to submit a paper as well.

Below the requirements for abstracts and papers. Depending on your submission type described above, please read the relevant sections.

Abstract submission guidelines

  • Abstracts must be submitted electronically only via the conference website.
  • Abstracts sent by mail, direct e-mail, or fax cannot be accepted.
  • Only two submissions per registration will be accommodated.
  • To initiate an abstract submission, select the "Step 1 of the Submission process" link at the bottom of this page. 
  • The abstracts must be submitted in English, and must not exceed 400 words. (If the system tells you that you have exceeded the word count, but this is not true, you are probably pasting hidden characters out of Word - first copy it in a plan text editor such as Notepad, and then into the system)
  • List all the authors, by adding your co-author records. List also their affiliations clearly (eg "University of Pretoria")
  • All abstracts will be reviewed and will be selected based on suitability with regards to the conference theme and industrial engineering as a dicipline
  • The programme director will do an initial quick review, and may request you to update the abstract information.
  • If your submission's review process had not started, you may update your abstract. Do the following:
  1. Log on using the same credentials you used when you registered the abstract.
  2. Select USER HOME at the top.
  3. Select "Author"
  4. Select the abstract
  5. Select "Edit Metadata" - this will allow you to the change author details, and the text of your abstract.
  6. Once the review process has started, this can only be updated by the programme director.
  • The time allotted for each oral presentation will depend on the session to which the abstract is allocated
  • English will be the language for all presentations
  • Notification of acceptance by the Programme Committee will be sent via e-mail to the author
  • Failure to register by the presenting author will automatically imply that the abstract will neither be included in the Final Program nor be printed in the proceedings.

Paper submission guidelines

  • Papers may be submitted electronically only via the conference website in Microsoft Word 2007 or later format, using the prescribed RAPDASA template. Download the instructions here and the template here. If you struggle to download the template, please e-mail rapdasa.info@vut.ac.za so that it can be sent to you.
  • No other electronic format can be accommodated in the review process
  • To submit a paper, you need to have an approved abstract. Do not create a new submission, but load your paper as per the instructions below.
  • Paper submissions are done as follows:
  1. Log in to the website, using the same credentials used when you submitted your abstract.
  2. Select USER HOME at the top of the web page.
  3. Select "Author" - this will place the system in the Author context, and your existing submissions will be displayed.
  4. Select the submission you need to work with. If you have not uploaded your paper, the status will be "Awaiting Upload"
  5. Follow the instructions on the screen to do your paper upload. Make sure that all text that may identify you as an author is removed from the Word file when the paper is submitted for review. Remember to add it back in your final submission after your paper has been accepted.
  • Papers sent by mail, direct e-mail, or fax cannot be accepted
  • The papers must be submitted in English
  • The papers must conform to the editorial requirements of RAPDASA - refer download links above.
  • All papers will be subjected to a blind peer review process by reviewers appointed by the programme committee
  • IMPORTANT: Papers initially submitted for the review process after the abstract has been approved must contain no information that will identify the author. Author names must be removed from the title page, and references where the author referenced him/herself. This is necessary to ensure that the review process is an unbiased blind review.
  • Papers will be selected based on suitability with regards to the subject areas, Engineering as a discipline, and academic research relevance.
  • Notification of acceptance by the Programme Committee will be sent via e-mail to the author
  • Failure to register as a delegate by the presenting author will automatically imply that the paper will neither be reviewed and included in the Final Program nor printed in the Proceedings.
  • A maximum of 2 papers are allowed per registration.
Submission and Review Deadlines:

The Abstracts only process (for presentations, posters or tutorials)

  • Abstracts will be accepted on an ad hoc basis as it is received on the website, normally within a few days after submission, but we aim to have a decision not later than 2 weeks after submission.
  • The presenter need to submit the final presentation (in Powerpoint or Adobe Acrobat PDF format) just before his presentation at the conference.

  • The Abstract + Paper Process (Research Papers)
  • Abstracts will be accepted on an ad hoc basis as it is received on the website, normally within a week after submission, and not later than 2 weeks after submission.
  • Paper Authors whose abstracts were accepted, need to submit the review versions of their papers as soon as possible after abstract acceptance.
  • As soon as a Paper is received, it will be allocated to the first available and suitable reviewer for a blind peer review process.
  • Reviewers will have 4 weeks to review a paper.
  • Note that reviewer comments may require rework to the paper, and authors need to plan accordingly.
  • Final accepted papers need to be ready for publication in the Conference Proceedings.
  • Papers that are not accepted or do not make the publication deadline, will be removed from the Research Paper / Applied Industry Paper Tracks, and the author may then be offered the option to present the topic as a presentation or poster.
  • A maximum of 2 papers are allowed per registration.
  • We aim to run a fair and unbiased review process, and are open to comments and suggestions. However, due to the limited timescales available, Reviewer and Track Director decisions regarding your submissions must be accepted as final.
Remember: We give you the option to plan your own submission schedule. If you wait until the last moment to submit an abstract, you will leave yourself very little time to write a paper. Submit abstracts and papers as early as possible, and we will provide feedback to you as soon as possible!

 

Submission Preparation Checklist

  1. The submission has not been previously published, nor is it before another conference for consideration (or an explanation has been provided in Comments to the Director).
  2. The submission file is in a Microsoft Word 2007 or later file format, and adheres to the style sheet available for download from the Author guidelines. (Submissions not conforming to the journal's style will be rejected)
  3. All URL addresses in the text (e.g., http://pkp.sfu.ca) are activated and ready to click.
  4. The text adheres to the stylistic and bibliographic requirements outlined in the Author Guidelines, which is found in call for papers.
  5. The text adheres to the stylistic and bibliographic requirements outlined in the Author Guidelines, which is found in About the Conference.
  6. If submitting to a peer-reviewed track of the conference, authors' names are removed from submission, with "Author" and year used in the bibliography and footnotes, instead of authors' name, paper title, etc.
  7. If submitting to peer review, all Microsoft Office documents (including Supplementary Files) have been saved by going to File and selecting Save As; clicking Tools (or Options in a Mac); clicking Security; selecting "Remove personal information from file properties on save"; clicking Save.
 

Copyright Notice

Authors who submit to this conference agree to the following terms:
a) Authors retain copyright over their work, while allowing the conference to place this unpublished work under a Creative Commons Attribution License, which allows others to freely access, use, and share the work, with an acknowledgement of the work's authorship and its initial presentation at this conference.
b) Authors are able to waive the terms of the CC license and enter into separate, additional contractual arrangements for the non-exclusive distribution and subsequent publication of this work (e.g., publish a revised version in a journal, post it to an institutional repository or publish it in a book), with an acknowledgement of its initial presentation at this conference.
c) In addition, authors are encouraged to post and share their work online (e.g., in institutional repositories or on their website) at any point before and after the conference.

Privacy Statement

 

The names and email addresses entered in this conference site will be used exclusively for the stated purposes of this conference and will not be made available for any other purpose or to any other party.



Creative Commons License
This work is licensed under a Creative Commons Attribution 3.0 License.